Update your legal documents

noon has launched a new document management platform, designed to give you complete control over your legal documents, including your Business Registration, VAT Certificate (if applicable), Payout Method, and Business Representative Details. Simply upload your documents to the platform, and our team will review and approve them. Once approved, you’ll have the flexibility to manage any future updates independently.

Steps to Re-Submit Your Documents:

1- Updating Commercial Registration

Updating your Commercial Registration on noon is quick and easy. You just need to follow the steps below based on your specific situation. Whether you're updating your company name, address, or other details, the process is straightforward.

Two Possible Scenarios

There are two different scenarios for updating your Commercial Registration, depending on whether your Trade License (TL) number has changed or not:

Scenario 1: License (TL) Number Has Changed

If your TL number has changed, the process will be treated as creating a new Legal Entity. follow the below process

1. Log in to your seller account using this link.

2. In the navigation menu, click on Store management and then click on Store Settings.

3. In the top right-hand corner of the page, you will see the 'Add new Legal Entity' button.

4. You will be redirected to the Business Registration page. Click on edit to update the details of your Trade License correctly. Then click on Continue

5. In the next step, you are requested to confirm whether you are a VAT-registered seller or a Non-VAT-registered seller. 

   • If you select the VAT-registered seller option, you will need to update the TRN number, issue date, expiry date, and the PDF document of the VAT certificate. And then click on Continue.

   • If you select the Non-VAT registered seller option, you just need to click on Continue to proceed. 

6. In the next step, you need to update the Full name and email ID of the point of contact or the business representative who makes the business decisions.

7. Update the representative's ID proof, then indicate whether the name on the document belongs to the legal owner of the business. 

   • If you select Yes, click on Continue.

   • If you select No, then you need to update the Power of Attorney document and click on Continue to proceed.

8. Once you update the representative details, you will be requested to update your payment details where you want to get your payment.

   • You can select the payment method from the drop-down

   • Then you need to update the details of the payment option and update the other requested details. Then click on Continue.

   • In case you want, you can also click on Skip for now if you want to fill in the payment details later on.

9. The T&Cs email will be triggered to the business representative. They can review all the terms and sign the contract.

10. If you are already selling on noon.com with another legal entity, you will get the following pop-up, which indicates which Legal entity is currently live for which stores and origins. Select the ones you want to update with the new Legal entity you have just created. You can click here to learn more about seller origins.

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7.a

Step 7.b

Step 8

Step 9

Step 10

Scenario 2: Trade License (TL) Number, License Issuing Country, and License Issuing Authority are the Same

If your Trade License number hasn't changed, you can update your existing Legal Entity.

1. Click on the navigation menu, and then click on Store Management and then click Legal.

2. You will see a list of the Legal Entities for the current store.

3. Expand the one you want to update by pressing the expand button in the bottom-left corner.

4. In the Commercial Registration, click on the Edit button.

5. In the details page that appears, update the PDF file of the Trade License. Please note that the License Issuing Authority and License Issuing Country cannot be changed. You can only update it by creating a new legal entity, as mentioned in scenario 1. Once the changes are made, just click on Save Changes.

Step 1

Step 2

Step 3

Step 4

Step 5

2- Updating Tax Details

You can also update the tax detail following the same steps. 

1. In the selected Legal Entity page, click on the Tax Details section, and click Add New.

2. Select the country you want to declare your taxation status in  and taxation status (VAT Registered or Non-VAT Registered).

   • If VAT Registered: Select Yes, I have a VAT registration option, then fill in the details and upload the VAT document. Then click on Save changes.

   • If Non-VAT Registered: Select No, I do not have a VAT registration option, and click Save Changes.

Once you update the tax details, a new entry will appear with the status set to "Draft." You don't need to take any further action—our team will review it. Once approved, the previous version will be automatically deactivated.

Step 1

Step 2.a

Step 2.b

3- Updating your Payout Method

You can update your Payout Method on the legal entity by following these simple steps:

- Click on the Payout Methods option. 

• In case you want to update an existing payout method click on Edit button. 

• In case you want to add a new payout method click on Add New.

- Fill in the details of the Payment method that are requested in the form. Then click on Save Changes.

Step 1.a

Step 1.b

Step 2

4- Updating Business Representative Details

In order to update the Business representative details you can follow these simple steps.

- Click the Business Representative option and then click on Add New to add a new representative. 

- In the next step, provide identity proof (check accepted proof types here) and ensure the Business Representative's name matches the name on the Trade License.

Scenario 1:

• If the name matches: Select “Yes” and confirm.

Once a new Authorized signatory is created, you need to click the “Edit " button of the OLD entry and click “Delete ’ before submitting for Approval.

Scenario 2: 

• If the name doesn’t match: Select “No” and upload a Power of Attorney signed by an authorized individual. Then click on Save Changes.

Step 1

Step 2

Step 3.a

Step 3.b

5- Signing the Terms and Conditions

If you have not signed the terms and conditions for the Legal Entity you want to use yet, you need to sign them first to proceed.

- Click on the Terms and Conditions option in the legal entity. Then click on Sign Terms & Conditions. 

- In the pop-up that appears, you can select the authorised signatory. 

• You can select and an existing authorised signatory (or)

• Create a new authorised signatory. 

- Click on Proceed to trigger the T & Cs to the email ID of the authorised signatory. 

Step 1

Step 2

Step 3

Outcome 1: Legal Entity Approved

You’ll receive an approval email.

• If you selected the origins/store combinations in the pop-up after Legal Entity creation, our system will automatically update the Legal Entity for you.

• If you did not, navigate to Store Management and then navigate to the Legal Entity.

• In the Legal Entity details, you will see the text ‘Used for origins:’ and next to this will be the button ‘Add to another origin’.

• Click the button to open a dropdown of all available lanes. Select the one you want to use with this Legal Entity.

Outcome 2: Legal Entity Rejected

You’ll receive an email with the rejection reason.

To fix the errors, you can follow these steps:

- Once the Legal Entity is rejected, you will see the issue in the Legal Page. This information is also visible on the Setup Guide.

- Click on Fix Issue to rectify the issue and submit the LE for approval. 

- After you make changes to the Legal Entity, the Submit for Approval button will appear, which you can press to retrigger approval.

That’s it!

Got questions?

Reach out to seller@noon.com